Conference Travel Reimbursement Awards

Please read the following instructions carefully. Failure to comply will result in your application being placed on hold.

The GSA encourages all graduate students to enhance their educational experience by attending academic conferences, and presenting on their work.

Speaking at conferences to share your knowledge not only enhances your personal reputation, but strengthens Hunter’s reputation, making your degree more valuable.

Students are eligible for awards of up to $300 for attendees, who are expected to present the following year, and up to $500 for presenters.

The GSA asks applicants to request funding from their department, club, or other sources before drawing on GSA funds..

Applicants must submit travel award applications to the GSA at least six weeks before conference dates.


Additionally, CUNY requires that all students receiving an award must fill out the waiver and approval forms linked below. These forms have to be printed, signed, and submitted to the Office of Student Activities (OSA).

The OSA office is on the C level of the north building, room C001.
You can leave it by sliding it under the door if you can’t make it in while they are open.

To apply for a travel award, fill out the application linked below and email it to with an abstract of your presentation if you plan to present.

The GSA will inform applicants if their application was approved within two weeks of the application. Awards will be disbursed on a first-come, first-served basis.


Friday, May 12, 2017.

If you have been notified that you have received an award, congratulations!

In order to process your award, we need proof of your expenses, which must adhere to GSA and CUNY guidelines.

Please read the following instructions carefully. Failure to comply will result in your reimbursement award being placed on hold.

Although you may pay registration fees and transportation costs ahead of time, we additionally need proof that you attended the conference. Therefore, you must attend the conference before you submit these materials.

Students may only receive one award per academic year.


(1) Complete and print out the application form.ONE SIDED PRINTING ONLY.

This form requires a social security number. Although we do understand privacy concerns, the College Association will NOT process any awards without the applicant’s social security number.

(2) Collect all supporting documents: original receipts for travel, accommodation, registration and (if applicable) proof of presentation at conference, and proof of attendance. (Proof of attendance can be a conference badge or program, or certificate of attendance.)

Receipts must show method of payment. ONE SIDED PRINTING ONLY. Please DO NOT highlight.

If your receipt does not indicate method of payment, you may submit a credit card/bank statement showing the charge.

Please DO NOT highlight.

Small receipts must be taped to a full sized sheet of paper.

Proof of conference attendance can include a certificate, or a conference badge.

(3) Submit supporting documents to the GSA office, Room 115 in Thomas Hunter Hall.

Digital documentation may be submitted via email to

(check office schedule for hours)

Please note that this award does not reimburse for workshops, memberships, certifications, sessions that award college credits,  tax, gratuities, meals, car rentals, fuel, or tolls.

The awards are for domestic travel only.

Contact us at with any questions.

GSA Conference Travel Reimbursement Award Application

CUNY Waiver – Do not fill in the first part (Part A)

CUNY Approval Form – Fill out using yourself as “Sponsor.”